Project Manager - Associate - PMO - IT

Company Introduction: We’re home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all." Job Summary: We are seeking a detail-oriented and organized individual to join our team as a Project Management Assistant. The incumbent will assist in various project-related activities - maintaining project documentation and distribution, and keeping tracking of projects progress. Job Duties: Responsibilities: Act as project librarian to ensure projects are compliant to HKEX standards and procedures, and maintain a centralized knowledge base Assist in project management documentation and distribution such as meeting minutes, reports and other project documents Assist in the maintenance and organization of project documentation in project document repository. Maintain up-to-date contact lists, distribution lists. Coordinate and schedule meetings, workshops and ensure availability of participants Support the onboarding of new team members, ensuring they have access to the necessary tools, systems. Assist in supporting procurement process, travel and expense arrangements Requirements: Proven experience in project management and support role, preferably in a PMO environment. Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Excellent written and verbal communication skills, with attention to detail and accuracy. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Ability to work collaboratively in a team environment and interact effectively with stakeholders at various levels. Strong problem-solving and decision-making skills. Proactive mindset with a focus on continuous improvement. Ability to maintain confidentiality and handle sensitive information with professionalism. High school diploma or equivalent; additional certification or training in project management or administration is a plus. Familiarity with project management tools and software is desirable, eg. Jira / Confluence. HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace. Location: HK-ONE ES 10/F Shift: Standard - 40 Hours (Hong Kong SAR) Scheduled Weekly Hours: 40 Worker Type: Permanent Hong Kong Exchanges and Clearing Limited (HKEX) is a publicly-traded company (HKEX Stock Code:388) and one of the world’s leading global exchange groups, offering a range of equity, derivative, commodity, fixed income and other financial markets, products and services, including the London Metals Exchange. As a superconnector and gateway between East and West, HKEX facilitates the two-way flow of capital, ideas and dialogue between China and the rest of world, through its pioneering Connect schemes, increasingly diversified product ecosystem and its deep, liquid and international markets. HKEX is a purpose-led organisation which, across its business and through the work of HKEX Foundation, seeks to connect, promote and progress its markets and the communities it supports for the prosperity of all. Discover the latest career opportunities and programmes at HKEX.