Job Responsibilities:
Maintain and update audit document control systems, databases, and repositories to organize and safeguard documents, ensuring version control.
Receive, review, and log incoming documents, ensuring they meet required audit formatting and naming conventions.
Review documents for completeness, accuracy, and adherence to company standards to comply with the audit documents.
Ensure documents are in compliance with regulatory and industry standards and assist in audits.
Assist the company to apply and maintain professional certificates.
Execute day-to-day tasks (administration/maintenance/upgrade) on the following security systems: CCTV Monitoring Systems, Access Control Systems, Intrusion Alarm and Burglary systems, and Fire Prevention Systems.
Coordinate with internal and external auditors during audit processes, providing necessary documentation and support.
Develop and implement policies and procedures for document management and control.
Conduct regular training sessions for staff on document control processes and audit compliance requirements.
Monitor and report on the status of document control activities and audit readiness.
Assist in the preparation and submission of audit reports and findings.
Stay updated on changes in regulatory and industry standards related to audit and certification.
Collaborate with IT and security teams to ensure systems and processes meet audit and certification requirements.
Manage and resolve any issues related to audit documentation and certification processes.
Job Requirements:
Higher Diploma or above in Information Technology, Computer Science, or related field.
Good communication and interpersonal skills.
Accountable at work with good problem-solving skills.
Minimum 5 years of work experience handling enquiries from auditors with relevant documentation.
Knowledge in ISO27001 or PCI-DSS compliance will be an advantage.
Working experience in the security-related field will be an advantage.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Proficient in using document management software and tools.
Candidates with less experience will be considered as Assistant Officer.
We offer excellent compensation package, promotion prospects and job satisfaction. Interested parties, please email your detailed resume with current and expected salary by click “Apply Now”.
We are an Equal Opportunities Employer. Personal data collected will be used strictly in accordance with the employer's personal data policy, a copy of which will be provided upon request. Candidates who do not notified within 8 weeks after submitting your application may consider the application unsuccessful and the application will be retained up to 24 months.
Disclaimer: The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.
TOPPAN does not accept unsolicited referrals and/or resumes from employment businesses and/or employment agencies. Any resumes submitted in the absence of a signed agreement will become the property of TOPPAN and no fee shall be due.
For the details of Company Information, please visit https://www.toppan-edge.com.hk
